Privacy and Cookies Policy of www.ampereeurope.org
Personal Data (either capitalized or not) – any information relating to an identified or identifiable natural person.
Processing (either capitalized or not) – any operation or set of operations which is performed on Personal Data or on sets of Personal Data.
Data subject/User (either capitalized or not) – a natural person whose Personal Data is being Processed.
Child/Children (either capitalized or not) – a natural person under 16 years of age, accordingly with Article 8 of the European regulation 2016/679.
We/us (either capitalized or not) – AMPERE Europe Association
Data Protection Principles
We promise to follow the following data protection principles:
- Processing is lawful, fair, transparent. Our Processing activities have lawful grounds. We always consider your rights before Processing Personal Data. We will provide you information regarding Processing upon request.
- Processing is limited to the purpose. Our Processing activities fit the purpose for which Personal Data was gathered.
- Processing is done with minimal data. We only gather and Process the minimal amount of Personal Data required for any purpose.
- Processing is limited with a time period. We will not store your personal data for longer than needed.
- We will do our best to ensure the accuracy of data.
- We will do our best to ensure the integrity and confidentiality of data.
Data Subject’s rights
The Data Subject has the following rights:
- Right to information – meaning you have to right to know whether your Personal Data is being processed; what data is gathered, from where it is obtained and why and by whom it is processed.
- Right to access – meaning you have the right to access the data collected from/about you. This includes your right to request and obtain a copy of your Personal Data gathered.
- Right to rectification – meaning you have the right to request rectification or erasure of your Personal Data that is inaccurate or incomplete.
- Right to erasure – meaning in certain circumstances you can request for your Personal Data to be erased from our records.
- Right to restrict processing – meaning where certain conditions apply, you have the right to restrict the Processing of your Personal Data.
- Right to object to processing – meaning in certain cases you have the right to object to Processing of your Personal Data, for example in the case of direct marketing.
- Right to object to automated Processing – meaning you have the right to object to automated Processing, including profiling; and not to be subject to a decision based solely on automated Processing. You can exercise this right whenever there is an outcome of the profiling that produces legal effects concerning or significantly affecting you.
- Right to data portability – you have the right to obtain your Personal Data in a machine-readable format or if it is feasible, as a direct transfer from one Processor to another.
- Right to lodge a complaint – in the event that we refuse your request under the Rights of Access, we will provide you with a proper explanation. If you are not satisfied with the way your request has been handled, please contact us.
- Right for the help supervisory authority (our association is based in France) – meaning you have the right for the help of a supervisory authority and the right for other legal remedies such as claiming damages.
- Right to withdraw consent – you have the right withdraw any given consent for Processing of your Personal Data.
To manage your Privacy settings and services please visit the Privacy Tools page.
Data we gather
Information you have provided us with
This might be your e-mail address, name, home address etc – mainly information that is necessary for delivering you a communication service (ex. contact form) or to enhance your navigation experience on our website. We save the information you provide us with in order for you to comment or perform other activities on the website. This information includes, for example, your name and e-mail address.
Information automatically collected about you
This includes information that is automatically stored by cookies and other session tools. For example your IP address. This information is used to improve your customer experience. When you use our services or look at the contents of our website, your activities may be logged.
Information from our partners
We gather information from our trusted partners with confirmation that they have legal grounds to share that information with us. This is either information you have provided them directly with or that they have gathered about you on other legal grounds. See the list of our partners here.
Publicly available information
We might gather information about you that is publicly available.
How we use your Personal Data
We use your Personal Data in order to:
- provide our service to you. This includes for example using a contact form, our document viewer or a request to become an AMPERE member; providing you with other services that you have requested; providing you services at your request and communicating with you in relation to those services; communicating and interacting with you; and notifying you of changes to any services;
- enhance your user experience;
- fulfill an obligation under law or contract.
We use your Personal Data on legitimate grounds and/or with your Consent.
On the grounds of entering into a contract or fulfilling contractual obligations, we Process your Personal Data for the following purposes:
- to identify you;
- to provide you a service;
- to communicate either for a feedback request or invoicing.
On the ground of legitimate interest, we Process your Personal Data for the following purposes:
- to send you personalized services and documentations (from us and/or our carefully selected partners);
- to administer and analyze our client base (user behavior and history) in order to improve the quality, variety, and availability services offered/provided;
- to conduct questionnaires concerning client satisfaction;
As long as you have not informed us otherwise, we consider offering you services that are similar or same to your browsing behavior to be our legitimate interest.
With your consent we process your Personal Data for the following purposes:
- to send you newsletters, documents and any kind of service requested (from us and/or our carefully selected partners);
- for other purposes we have asked your consent for.
We Process your Personal Data in order to fulfill obligation rising from law and/or use your Personal Data for options provided by law. We reserve the right to anonymize Personal Data gathered and to use any such data. We will use data outside the scope of this Policy only when it is anonymized. We save your informations above mentioned as long as needed for accounting purposes or other obligations deriving from law, but not longer than 26 months.
We might process your Personal Data for additional purposes that are not mentioned here, but are compatible with the original purpose for which the data was gathered. To do this, we will ensure that:
- the link between purposes, context and nature of Personal Data is suitable for further processing;
- the further processing would not harm your interests and
there would be appropriate safeguard for Processing;
- we will inform you of any further Processing and purposes.
Who else can access your Personal Data
We do not share your Personal Data with strangers. Personal Data about you is in some cases provided to our trusted partners in order to either make providing the service to you possible or to enhance your customer experience. We may share your data only with:
Our company members: see the list in the Company Members page.
AMPERE Europe’s personal and employees.
Connected third parties:
- Our Hosting Provider (1&1 by United Internet, Montabaur, Germany)
We only work with Processing partners who are able to ensure adequate level of protection to your Personal Data. We disclose your Personal Data to third parties or public officials when we are legally obliged to do so. We might disclose your Personal Data to third parties if you have consented to it or if there are other legal grounds for it.
How we secure your data
We do our best to keep your Personal Data safe. We use safe encrypted protocols for communication and transferring data (such as HTTPS). We use anonymizing and pseudonymizing where suitable. We monitor our systems for possible vulnerabilities and attacks with several methods:
- Use of a valid SSL license for our whole website domain’s encryption (HTTPS protocol).
- Custom and unique security keys and salts.
- Enforced passwords for our admin, moderator and editor accounts.
- Constant database and website backups.
- Local brute force countermeasure for login attempts to all the above mentioned accounts.
- A 404 spam detection system.
- Constant and frequent website monitoring and updating.
Even though we try our best we can not guarantee the security of information. However, we promise to notify suitable authorities of data breaches. We will also notify you if there is a threat to your rights or interests. We will do everything we reasonably can to prevent security breaches and to assist authorities should any breaches occur.
If you have an account with us, note that you have to keep your username and password secret; since we don’t have an account user base, this is valid only for Administrators, Moderators and Editors.
If any user will decide to public his/her own stored data outside of our website by himself/herself without our consulting, we decline any kind of responsibility.
We do not intend to collect or knowingly collect information from children. We do not target children with our services.
Cookies and other technologies we use
A cookie is a tiny text file stored on your computer. Cookies store information that is used to help make sites work. Only we can access the cookies created by our website. You can control your cookies at the browser level. Choosing to disable cookies may hinder your use of certain functions (like the Document viewer).
Necessary cookies – these cookies are required for you to be able to use some important features on our website, such as remember your privacy agreement or preferences. These cookies don’t collect any personal information.
Functionality cookies – these cookies provide functionality that makes using our service more convenient and makes providing more personalized features possible. For example, they might remember your name and e-mail in contact forms so you don’t have to re-enter this information next time for a correspondence.
Other third parties cookies – these cookies are used to provide additional functionalities to our website (ex. Google Documents Viewer).
You can remove cookies stored in your computer via your browser settings. Alternatively, you can control some 3rd party cookies by using a privacy enhancement platform such as optout.aboutads.info or youronlinechoices.com. For more information about cookies, visit allaboutcookies.org.
We use the IP anonymization function to maintain user’s navigation much more private, the data detention is set to not maintain users’ data for a period longer than 26 months.
Below you can find a detailed list of the Cookies used inside the website www.ampereeurope.org.
In order to prevent theft and improper use of the profile images in the “About Us” section of the AMPERE’s website, we make use of a third party’s API service (ipinfo.io) to retrieve and show to the users their own IP address on the above-mentioned images. We don’t collect or store these data in any of our databases or repositories, nor do we make use of this technology for a purpose that is not the one just declared.
Privacy and Cookies Consent
Once the consent has been given, it will be saved and stored for a limited time of 365 days.
In order to revoke or renew the consent given before the above mentioned time, you can simply delete your cookies via your browsers settings; since any browser is different, we suggest you to consult the relative help section you can find on the browser you’re using to find what you’re looking for.
You can then visit our website again and restart the consent procedure.
Alternatively, you can click on the “Privacy Consent” button, which is reachable at the bottom left of every page: this function will open the popup with the brief notice again, where you’re able to change your preferences.
As declared inside the popup’s brief notice, some of our functions aren’t available without your explicit consent to our Privacy and Cookies Policy.
If you don’t give us your consent you can not:
- Use our Document Viewer and, consequently, read, print and download to your Google Drive account our documents with the website visual integration.
- Use our contact forms to get in touch with us.
However, if you don’t give us your consent, you still can:
- Navigate into our website as a guest.
- Read and consult any kind of our website’s public content.
AMPERE Notification Service
Our technologies make use of a dedicated notification service the users can register to. This is an additional service, which may be useful for the users to keep themselves updated with the most recent news regarding AMPERE events, conferences and communications in general.
The link to the submission form is located at the top of the header section of every page (above the navigation menu) and requires the following informations in order to operate:
- user’s name (a contact reference is needed);
- user’s e-mail (essential to receive communications).
With the data you submit to the registration form, the system creates a virtual profile which will be used by the above mentioned system to contact you via e-mail when a notification will be available.
Regarding AMPERE Notification Service, all the registered users have the right to:
- edit the information submitted into the registration form at any time by simply clicking on the link “Change your profile” located into every notification e-mail (including the welcome message);
- unsubscribe to the AMPERE Notification Service at any time by sending an e-mail to [email protected] and including your will concerning your registration in the message text.
We specify that if you decide to edit your destination e-mail after you registered to this service, you’ll be asked to confirm your mail again before the change will be made.
Also, in case you want to unsubscribe from the service, both your subscription and your data collected by our system, will be deleted from our database as soon as possible (before a limited time of 7 days).
To prevent any kind of data losses and external attacks, we make use of different security measures, including:
- anti-spam checking system;
- anti-virus protection;
- anti-flood delay countermeasure;
- all the website security technologies described into the “How we Secure your Datas” section located in this page;
- constant and frequent monitoring and maintenance.
To better respect your privacy we also inform you that all the IP addresses of the users subscribed to the AMPERE Notification Service are anonymized.
The AMPERE Notification Service’s system is also linked to the AMPERE contact e-mail [email protected] so that any user who decides to reply to any kind of notification message, will send an e-mail containing the conversation to the above mentioned address; by this way our association will be able to communicate with all the users who desire additional informations.
AMPERE Newsletter’s Privacy, Copyright and General disclaimer
The information contained in the AMPERE Newsletter is given for the benefit of AMPERE members. All contributions are believed to be correct at the time of printing and AMPERE accepts no responsibility for any damage or liability that may result from information contained in this publication. Readers are therefore advised to consult experts before acting on any information contained in the AMPERE Newsletter’s Issues.
The above mentioned Issues may contain Personal Data of Authors.
These Personal Data are collected when a user sends an application for registering to our website as an Author, using the dedicated online functionalities.
The Author Registration’s form collects the following user’s personal data:
- First Name
- Last Name
- E-mail address
- Unique password
Every Author, by submitting the form inside our website’s page https://www.ampereeurope.org/author-area/ and sending his/her consent for the content publication, declares to have read the following terms and to accept them entirely:
“Your consent to the following assignments of rights, also on behalf of the other authors (if several authors contribute to the manuscript), and the signing of this Open Access Copyright Transfer Agreement is a necessary requirement for the publication of your manuscript in the Newsletter of the AMPERE Europe Association.
The article will be published under a CC BY-SA 4.0 license (https://creativecommons.org/licenses/by-sa/4.0/). This license means that anyone may freely read, download, distribute and make the article available to the public (in any medium or format). Anyone may remix, transform and build upon the material for any purpose, even commercially, provided that the author and the AMPERE Newsletter as the source are acknowledged.
For this reason upon acceptance of the manuscript by us, you and your co-authors agree to hereby transfer on a non-exclusive basis copyright to the AMPERE Europe Association.
Without prejudice to this assignment of rights, the moral rights in connection with the article shall remain with you and the other authors, whereas we are entitled to all rights with regard to the editorial process and publishing service in connection with the reproduction and distribution of the article in our Newsletter and making it available to the public.
Authors’ rights and Gold Open Access
The rights of use are assigned to us non-exclusively. In accordance with that, immediately after the publication of the article by us, you and the other authors are entitled to make the published version of the article available to the public.
European General Data Protection Regulation (GDPR)
I agree to publish my data and declarations in this Issue of the AMPERE Newsletter that will be published electronically on the AMPERE Europe’s website (www.ampereeurope.org). I accept therefore, the AMPERE Europe website’s Privacy and Cookies Policy. I’m also aware that once published, the AMPERE Newsletter
can be downloaded by anyone and, at that point, my published data are no longer under the management of AMPERE Europe and cannot be deleted.
The Authors are requested to give their consent every time they desire to publish their content inside an AMPERE’s Newsletter Issue; the consent’s form requires the following data from the Authors:
- First Name
- Last Name
- E-mail address
- Phone number (optional)
- Manuscript Title
- Newsletter Issue Number
- Submission’s date
- This Privacy and Cookies Policy’s acceptance
AMPERE conferences and events
AMPERE website only reports the most relevant details about the conferences and the events in which our association is involved.
All the above mentioned activities, are managed on dedicated websites that are built separately with the same or another hosting provider, in order to offer to our users and partecipants an independent web structure focused on the same events and conferences.
Supervisory Authority (our association is based in France)
COMMISSION NATIONALE DE L’INFORMATIQUE ET DES LIBERTÉS
Adresse postale : 3 Place de Fontenoy – TSA 80715 – 75334 PARIS CEDEX 07
Tél : 01 53 73 22 22
(du lundi au jeudi de 9h à 18h30 / le vendredi de 9h à 18h)
Fax : 01 53 73 22 00
Ampere Europe Association e-mail : [email protected]
Last modification was made on 09/27/2023.